Informative Summary of the Procedure for Registering a Vehicle as a Vintage Vehicle
1) The vehicle owner must provide photocopies of all the papers that prove they are the owner as well as all the documentation attesting the vehicle’s technical specifications:
1.2.‐ Vehicle registration certificate (or equivalent in the country of origin)
1.3.‐ Purchase invoice or notarial deed (if the above documents are not available in the owner’s name)
1.4.‐ DUA (A13) if the vehicle is from outside the EEA.
1.5.‐ Maintenance manual, workshop manual, etc., or any other document from the vehicle manufacturer indicating its technical specifications.
1.6.‐ Vehicle owner’s I.D.
The vehicle owner must find where the frame/chassis number is located to facilitate the inspection task of the official laboratory.
2) In accordance with what is indicated in R.D. 1247/1995 approving the regulations for the Cataloguing of Vintage Vehicles, the vehicle owner must contact a club or organisation that is related to Vintage Vehicles so that such organisation can issue a brief specification sheet in accordance with the current legislation in matters of homologation (R.D. 750/2010) and then issue a report enumerating the exemptions and restrictions proposed in accordance with the latest MOT Procedures Manual published. The said club or organisation related to Vintage Vehicles must be registered on the list of the Directorate General of Industry of the Madrid Region to avoid the dossier being rejected.
3) The vehicle owner must contact the INSIA (tel.: 91 336 53 33; e‐mail: email@example.com), formally requesting the vehicle be inspected (see Annex I) and provide all the documentation listed in steps 1 and 2. In addition, they must include four photographs of the vehicle (front, right side, left side and rear) so that the INSIA can identify the model of the vehicle before the physical inspection. They must also pay the cost of the dossier (see Annex II).
The INSIA will then reply offering an appointment for the inspection and any tests, or refuse the appointment after having studied the documentation submitted.
The vehicle must arrive for inspection in its final state of restoration/use. That is, all the accessories and systems to be catalogued must be installed and the fuel tank must be full. It must also be in running order (be able to move under its own power), and the electrical system should work properly so that the lights, horn and windscreen wipers and washers can be checked…
Should the vehicle not have the chassis number stamped on it, after carrying out the reglamentary checks, the official laboratory will then die-cut an identification number that will be recorded in a single register opened for that purpose.
After completing the inspection and tests, if these are favourable the INSIA will issue a technical report that will include the brief specification sheet and the exemptions and restrictions report from the club or organisation related to the VV.
Two technical reports will be delivered on paper with a hand-written signature and a stamp on each page.
NOTE: on occasions, the clubs or organisations related to the VV will carry out joint inspections with the Official Laboratory, which means that steps 2 AND 3 may be carried out jointly.
4) The vehicle owner must submit the technical report issued on paper by the INSIA to the Directorate General of Industry of the Madrid Region and formally request the proceedings be opened. The fee of 127,51 €, set out in Article 85 of Law 4/2012, must be paid in order to request the proceedings be started. When the DGI has assessed the papers submitted it will then issue a letter of Decision to Catalogue the Vintage Vehicle.
5) The vehicle owner must take the technical report issued by the INSIA together with the letter of Decision to Catalogue the Vintage Vehicle to a Madrid Region MOT centre so that the MOT centre can issue a new MOT certificate.
6) The vehicle owner must provide the documentation required by the Provincial Traffic Department of the province of the interested party and formally apply for a new driving licence after having paid the fee.
7) To be exempted from paying road tax the vehicle owner must submit the papers proving the vehicle is a vintage one to their Town Hall, or to the office indicated for this procedure.
NOTE1: of the seven steps indicated, the INSIA only carries out step 3, the rest are the responsibility of the vehicle owner or their administrator.